Monday morning. CEO James sighs again. Three deadlines from last week have been missed. The employees worked through the weekend, too. “Should we hire more people?” he wonders, but the labor costs are considerable, and finding good talent isn’t easy either.
Are you facing the same dilemma right now?
The Real Problem Isn’t Lack of People 🙅🏻♀️
When you look closely, you’ll notice something strange. Everyone is clearly working hard—no one is slacking off. Yet work keeps piling up. Why is that? We’ve identified the actual causes happening in workplaces. Check how many apply to your company.
Absent Person → No Backup 😰
“This is Manager Bread’s responsibility… Oh, Manager Bread is out sick today?” With no one to cover, work comes to a complete halt. What do we tell the client?
Habitual Blame-Shifting 🕵️♂️
“Who was supposed to handle the proposal for Company A from the last meeting?” “I thought Assistant Manager James was doing it?” “No, wasn’t that Manager Lee’s task?” Eventually, you discover no one did it.
Habitual Blame-Shifting 🕵️♂️
“Who was supposed to handle the proposal for Company A from the last meeting?” “I thought Assistant Manager James was doing it?” “No, wasn’t that Manager Lee’s task?” Eventually, you discover no one did it.
Office Lights Still On at 9 PM Every Night 💡
Employees are working overtime, but when you ask what they’re doing, the answers are all over the place. “Too many urgent things” “I don’t know what’s priority, so I’m just doing everything” “Finishing what I didn’t complete yesterday”
Yes. Overtime again today.
Repetitive Meetings 🔄
“How did we decide to handle this last time?” “Does anyone have notes?” “It should be in the chat… where is it?” Thirty minutes wasted discussing the same content again.
Quarter-End Crunch: Everything Piles Up 📅
Client A’s deadline, Project B’s due date, and Company C’s meeting all converge in the same week. No one knows how this happened, and it’s too late to adjust now.
Small Companies Need ‘Precise Work Distribution’ ⚙️
Large companies have enough people that if one person is out, someone else can cover. But small companies are different. Every single person is a key player. Yet many companies repeatedly fail at precise work distribution for various reasons. Here are the top 3 causes:
1. Person-Centered Work Assignment ❌
“Assistant Manager James handles marketing, Manager Lee handles sales, Associate Bread handles general affairs.” When you fix roles to ‘people’ like this, problems arise. Workloads become uneven, and if someone gets sick or leaves, that work becomes a complete void.
Our messy communication: requests via Slack and chat, responses verbally..
2. Verbal Instructions and Chat-Based Tasks 📱
“Can you handle that for me?” “When can you finish?” This kind of impromptu task delegation leads to too many things falling through the cracks. When tasks are assigned via chat, they’re hard to find later.
Unable to Track Progress 📊
You can’t tell what everyone is doing or how far along things are. The CEO has to ask each person individually to understand the situation. The epitome of inefficiency.
Now You Must Think ‘Task-Centered’ 🟢
1. Divide Work by Projects 🎯
When you bundle individual tasks into projects, you can see the big picture. Things like ‘Client A Onboarding’, ‘Product B Launch’, ‘Marketing Campaign C’.
Project-based organization with collaboration tool morningmate
2. Clearly Define Assignees and Deadlines ⏰
Every task must have an assignee and a deadline. Ambiguity is where delays begin.
3. Check Progress in Real-Time 📈
You should be able to see ‘what’s happening right now’ at a glance, anytime.
Complete Your Work Distribution System with morningmate ❣️
You understand the theory, but how do you actually do it? morningmate solves the work distribution challenges of small and medium-sized businesses all at once.
1. Project-Centered Work Management
morningmate connects everything from start to finish as one flow, centered on projects
Manage All Tasks Bundled as Projects 📋
You can organize scattered individual tasks into meaningful project units. Within each project, you can clearly see who needs to do what by when.
Visualize Work Flow with Workflows 🔄
You can see the sequence and dependencies of tasks at a glance. If Task A must be completed before Task B can start, that connection is clearly visible.
Manage Overall Schedule with Gantt Charts 📅
By viewing the entire project schedule in a Gantt chart, you can discover bottlenecks or schedule conflicts in advance.
2. Real-Time Communication and Feedback
Use the ‘secret message’ feature for messages that don’t need recording
Secure Work Communication with Encrypted Messenger 💬
Use a work-dedicated secure messenger instead of personal chat apps. All conversation content is preserved indefinitely and searchable, making it easy to find later.
Prevent Communication Gaps with Read Receipts ✅
Frustrated not knowing if someone saw your important task assignment? Real-time read receipts solve this problem.
Integrated File and Document Management 📁
Manage all work-related files and materials in one place. No more wandering around asking “Where’s that file?”
3. AI Assistant for Work Automation
morningmate AI automatically handles everything from simple meeting minutes to follow-up task lists
AI-Powered Work Search and Organization 🤖
Ask AI in natural language like “What are Assistant Manager Kim’s tasks this week?” or “What’s the progress rate for Project A?” and get immediate answers.
Automatically Generate Weekly Reports 📝
Weekly work progress by team and individual is automatically organized into reports. No more manual compilation.
Here’s How Things Actually Change 📊
Company A’s Transformation (Advertising Agency, 12 Employees)
Before: Everyone only knew their assigned client work and had no idea what other team members were doing. When someone took vacation, that client’s work completely stopped.
After: All client projects are transparently shared. Team members understand each other’s work and can help when needed.
Result: 40% improvement in client response speed, employee overtime reduced from 8 hours/week to 3 hours/week
Build a ‘System’, Not Just Add People ✅
Is work really not getting done because you lack people? Or are you simply not utilizing the capabilities of your current team properly? Many small and medium-sized businesses that adopted morningmate say they were planning to hire more people, but realized that rebuilding their work distribution system was sufficient.
When Work Distribution Is Clear 📋
✔️ No ambiguity about who should do what
✔️ Work gaps and overlaps disappear
✔️ Individual workloads become balanced
When Communication Is Systematized 💬
✔️ No need to repeat the same things
✔️ Important information doesn’t get buried
✔️ You can quickly find needed information
When Goals Are Connected 🎯
✔️ Employees work more proactively
✔️ Priorities become clear, increasing efficiency
✔️ Performance measurement and feedback become easier
Half of what you’ve thought was a “people shortage” problem may actually have been a “system shortage” problem. Once you establish a work distribution system with morningmate, the same people can accomplish much more work efficiently.
Complete your work distribution system with morningmate.
